Club Activity Sanction Request Form / Request for Certificate of Insurance

Ontario Underwater Council

Member Clubs must submit sanction requests online at least

five ( 5 ) business days

prior to the scheduled activities. REQUESTS FOR CERTIFICATES WITH ADDITIONAL NAMED INSUREDS REQUIRE FIVE BUSINESS DAYS ADVANCE NOTICE.

Sanctioning Requirements

OUC Member Clubs must adhere to the event / activity sanctioning procedures. Note to Member Clubs, Club Executives, Members and non-member participants: Please review the “Three Levels of Protection from OUC” and the OUC Liability Insurance Policy.

Member Club’s Executive must approve all activities before they occur, including training sessions and club meetings.
Only duly-authorized Executive may submit a sanction request.
Each different “Type of Activity” must be submitted separately.
Similar, recurring activities may be grouped together into a single submit request (e.g. monthly meetings, weekly pool nights).
Activities cannot be sanctioned retroactively (i.e. after the fact).
Member Clubs must submit sanction requests online at least 5 business days prior to the scheduled activities. The OUC will respond with a sanctioning decision (e.g., sanctioning approval or sanctioning denial) in a timely manner. Under exceptional circumstances, Member Clubs may apply for sanctioning in less than 5 business days.
All members, parents of minor participants, non-diving volunteer workers and non-diving participants at OUC club activities must complete the OUC Online Liability Release and/or the Indemnity Agreement for Parents of Minor Children at least 24 hours prior to the scheduled activities.
The OUC Online Liability Release requirement is exempted for non-member participants to non-diving events that are open to the public.
A Member Club’s Executive is responsible for ensuring the completeness and correctness of Releases and Indemnity Agreements.

Bulk Requests

**If you are submitting many of your OUC Sanction Requests together, early in the year:**

You may use the Bulk Sanctioning Form (new in 2025).
Your events must comply with the OUC and the insurance requirements.
If an event changes after submitting the Bulk Sanctioning Form, you must
1. notify: sanctioners@underwatercouncil.com
2. resubmit the Bulk sanction request asap.
On a spreadsheet, list each event on a separate line and include all of the same information found on the individual Sanction Request Form.
Use the Bulk Sanction Form provided on the Bulk Sanction webpage.

OUC Club (required)

Type of Activity (required)

Event Title (required)

Location (required)

Description of Activity (required)

Activity Start Date YYYY-MM-DD (required)

Activity End Date YYYY-MM-DD (required)

If dive, max planned depth (feet)

Alcohol Served (required)

Alcohol Provided By (if served)

Your Name (required)

Your Club Exec Position (required)

Your Email (required)

Your Phone Number (required)

If required, add a 2nd email address to be copied on the Sanction reply.

Do the venue/s where you are planning your Club-sanctioned activities require you to provide certificate(s) of liability insurance, listing the venue(s) as "additional insured(s)"?

If you answered "Yes" to the above question, please enter the FULL NAME AND ADDRESS of the venue/entity requesting the Certificate of Insurance with Additional Named Insured(s)

Please enter the PRECISE language (see example below) the venue / entity identified above needs to have shown on the Certificate of Insurance within Additional Named Insured. THIS MUST ALSO INCLUDE THE ADDRESS OF VENUE/ENTITY
Example: "Her Majesty the Queen in right of Canada, represented herein by the Minister of the Department of Environment for the purposes of the Parks Canada Agency".
You can also use this to list all of your club professionals (instructors, divemasters, etc); list their name, level, agency, agency member number. Copies of the certificate can be used by the professional to submit to their agency(ies) as proof of insurance.

OUC will e-mail the certificate of insurance with the additional named insured/s to all e-mail addresses identified above with 5 business days of submission.